Running a therapy practice comes with more admin than most people expect.

Client emails.

Reschedules.

Diary gaps.

Follow-ups.

Endless small tasks that quietly build up.

Before you know it, you’re spending more time managing your practice than actually working in it.

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Virtual Assistant & Admin Support for Therapists

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That’s where I come in.

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I work as a second pair of hands behind the scenes - helping you stay organised, responsive, and in control without the stress.

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Support can include:

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✅ Inbox management (client enquiries, responses, follow-ups)

✅ Diary management (appointments, rescheduling, availability)

✅ Client admin support

✅ Social media scheduling (if you use it)

✅ Website updates and small fixes

✅ Google Ads support (if you’re running campaigns)

Simple, practical help — tailored to how you work.

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Who I Support

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I provide Virtual Assistant and admin support for:

• Therapists

• Psychologists

• Counsellors

• Psychotherapists

• Mental health professionals

• Private practice owners

• Wellbeing professionals

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Why Therapists Choose Me

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Unlike large VA agencies, I work personally with a small number of therapists and mental health professionals to provide consistent, confidential support.

You don’t need another system.

You need someone reliable who understands the importance of discretion and consistency.

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✅ Confidentiality-first approach

✅ UK-based support (no timezone issues)

✅ Calm, organised, professional communication

✅ No overcomplication - just steady, dependable help

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I understand that in your line of work, trust matters — both with your clients and behind the scenes.

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The Outcome

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Imagine:

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✅ Opening your inbox and it’s already under control

✅ A diary that actually works for you

✅ Fewer interruptions during your day

✅ More time and energy for your clients

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Less admin.

More focus.

A calmer practice.

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How It Works

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1. Book a quick discovery call

2. We talk through what’s taking up your time

3. I step in and take care of the day-to-day

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No pressure. No complicated setup.

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Your Practice No.2

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I’m Alan, a Glasgow-based Virtual Assistant with over 20 years’ experience supporting busy professionals.

I’ve worked with senior stakeholders, including as a Personal Assistant to the Director of one of the UK’s largest organisations.

Today, I support therapists and small business owners who want a more organised, manageable way of working.

I intentionally work with only a small number of clients at a time - so you get consistent, reliable support.

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A calmer, more organised practice

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A therapist I worked with was spending hours each week managing emails, rescheduling appointments, and trying to keep on top of their diary.

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It wasn’t just the time - it was the constant interruption.

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After stepping in to manage their inbox and diary:

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✅ Client enquiries were handled promptly

✅ Appointments were organised and up to date

✅ Fewer gaps and less back-and-forth

✅ More uninterrupted time for client work

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The result?

A calmer, more structured working day - without the admin taking over.

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Simple, predictable support

Most clients work with me on a simple weekly basis.

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Typically from £140 per week for around 4 hours of support

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That’s often enough to:  

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✅ Stay on top of your inbox

✅ Keep your diary organised

✅ Take the pressure off day-to-day admin

If you need more or less, we can adjust — the focus is on giving you consistent, reliable support without overcomplicating things.

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If your admin is starting to take over, it might be time for some support.

Book a friendly, no-pressure call and let’s see if I can help.